Capdesk Help Center

Search for answers to your questions by entering keywords below.

Executing Grants (for option signing) on Capdesk

Follow

This guide will give you a quick run-through of how to execute and sign an option grant. 

 

To start, navigate to the left hand-side menu and select 'Options' under Equity Awards. Then click on the green 'Add Grant' button, and choose 'Execute on Capdesk' from the drop-down menu.

 

Screen Shot 2019-01-09 at 10.02.16

 

This will prompt you to select the stakeholder to whom you wish to issue the grant. Select a stakeholder from the recommendations list shown, or start typing a name in the search bar to find the person you're looking for. If the person you're issuing the grant is not already an optionholder in your company, click the 'Add New Optionholder Instead Button' to create their optionholder profile. 

 

Screen Shot 2019-01-08 at 11.46.52

 

For new optionholders, you'll be asked to provide some basic information about them. Then click 'Next'. 

 

Screen Shot 2019-01-08 at 12.59.43

 

Once you've selected your optionholder, you'll need to fill out some details on the grant, as shown below.

Please note that you must have a document template saved on Capdesk under your selected option plan before you can issue a grant option under that plan. If you don't, you can add one under 'Options' - 'Document Template'. If you need assistance with setting up a template, please refer to our relevant help article. 

Also, the 'Expected Grant Date' field asks you for the date you expect the grant agreement to be signed by all parties. However, if this date ends up being inaccurate, Capdesk will automatically adjust it to the date both parties (company and optionholder) has signed the agreement. 

 

Screen Shot 2019-01-08 at 12.03.45

Screen Shot 2019-01-08 at 12.03.59

 

When you have added all necessary information, click 'Send for Signing'. Now you have to wait for the grant recipient and their witness (which the grantholder will provide themselves) to sign the grant agreement before you and your own witness can do so too. 

[N.B. please ensure you have selected the default signatory (the person who will sign documents on behalf of the company). You can learn more on how to do this here.]

In the meantime, you can manage your grant by going back into the 'Options' section, finding the name of your grantholder, and clicking on the action button (...) on the far right of their name section.

 

Screen Shot 2019-01-09 at 10.30.51

 

 

To review the status of your issued grant, go to the 'Tasks' section of the left hand-side menu.

 

Screen Shot 2019-01-08 at 15.53.50

 

Here you can see the stage at which your grant is at the moment. 

 

Screen Shot 2019-01-08 at 16.00.45

 

This is also where you will be able to see when it's time for you and your witness to sign the document, so please make sure to check this tab regularly. 

 

When the section 'State' says 'Awaiting Witness Details' next to your name, it means the first two parties have signed, and it is now your turn to sign the option agreement. 

 

Screen_Shot_2019-01-09_at_10.58.28.png

 

Click on the action button (...) on the far right of your name section and select 'Provide Witness Details'. 

Screen Shot 2019-01-08 at 13.03.09

 

This will allow you to enter the personal information of the person you wish to be your witness. When you are done, click 'Finish'.

Screen Shot 2019-01-08 at 16.05.09

 

Your witness will receive an email inviting them to log in to Capdesk and sign the option agreement.

Meanwhile, you will be directed back to 'Tasks', where the grant state should have changed to 'Awaiting Signature'. Click on the action button (...), and select 'Review and Sign'. 

 

Screen Shot 2019-01-08 at 13.07.49 copy

 

You will now be shown a reminder that you and your witness needs to be in the same physical location when signing (to render the signing ceremony valid under UK law). Please note that the platform will not let you or your witness sign the document before you are both logged in and found in the same location. 

Screen Shot 2019-01-08 at 14.13.15 copy

When both parties are ready to sign, you will be shown the grant agreement but will not be allowed to see it in full before you select the 'Continue Button'. If you wish to take a different action (eg. sign later, decline a.o.) you can do so by choosing the relevant option in 'More Options'.

 

 

Screen Shot 2019-01-08 at 13.53.06

 

If you clicked continue, you must read the first page of the agreement to ensure all details are correct. Then click 'Start' on the left hand-side.

 

Screen Shot 2019-01-08 at 13.53.35 copy 2

 

 

This will take you to the last page of the document, where you'll be required to add an electronic signature indicated by the yellow and red icon shown below: 

 

Screen_Shot_2019-01-08_at_16.41.23.png

 

To sign, click on the icon. This will automatically offer you two options of a virtual signature to choose from. Click on the one you prefer and select 'Adopt and Sign' to add it to the document. 

 

Screen_Shot_2019-01-08_at_14.51.26.png

 

To finalise the signing, select the 'Finish' button at the top of your screen. 

 

Screen Shot 2019-01-08 at 13.54.48 copy 2

 

Now that all parties have signed, the grant issuance is official. If you navigate back to your 'Tasks' tab, you should be able to see that the 'State' section of your grant has changed to 'Complete'.

 

Finally, if you wish to download the signed option agreement in the future, navigate to 'Options' in the left hand-side menu, and locate the name of the grantholder. Click on the action button next to their name, and select 'Transactions'. This should present you with a screen that says 'Issuance', referring to the grant(s) that have been issued to the grantholder.

 

Screen_Shot_2019-01-09_at_12.15.57.png

 

Click 'Issuance'. A side-bar menu will appear on the right. The signed agreement (along with other documents you may have stored) will appear under 'Documents' section.  Click on the document to download it on your personal device. 

 

 

Was this article helpful?
0 out of 0 found this helpful

Comments

Powered by Zendesk