How to issue shares

This article will take you through the recommended steps needed to issue shares via Capdesk

Before issuing shares on Capdesk you need to make sure that you have created a a Share Class first. 

If unsure, please follow this Create Share Class support article for further assistance. 

To attach to a funding round make sure you have created one first.     

n.b. You can find a step by step interactive product demo tour here.

1) SEIS & EIS fields 

2) Share issuance

3) Required fields

4) Editing the transaction

 

1) SEIS / EIS

• If your shares are subject to SEIS & EIS relief, and you would like to use this feature on Capdesk, please enable this beforehand. 
• Head to the settings and add-on tab 
• Check and tick to enable the relevant configuration 

2) Share Issuance 

Transaction Tab: Upon clicking on the shares dropdown (highlighted in green). This will allow you to select; 

• Register Offline Share Issuance; standard share issuance from company to buyer 
• Register Offline Share Transfer; transferring from a seller to a buyer 
• Register Offline Share Cancellation; cancelling share ownership
• Register Offline Share Conversion; converting share ownership from one share class to another 

Below is an example to how to register an offline share issuance 

• You will then choose the buyer of the shares. If the buyer is already registered on Capdesk, search for either their name or email address and click on the relevant buyer.
  
  
• If the buyer is not currently registered on Capdesk, click 'Or Add a New Buyer Instead' (Green Button).
• If adding new buyer, choose whether it is a person or a company stakeholder then fill out the relevant stakeholder details. You can also add additional information and upload documents (i.e. shareholder agreement).

• Next, you will need to fill out the issuance details. From the drop down list, select the share class and funding round (if relevant) that you previously added to your account.

• If you do not have a predetermined share class or funding round on your account, click 'Add'. Here you can add any new share classes or funding rounds, similarly to the methods above. Once added, they will be attached to the issuance and can be found in the 'Classes' and 'Rounds' page respectively. 

Required Fields 

After this, proceed with filling out the rest of the issuance details. The following details are needed:

• 'Date' (mandatory) - The date that the shares were issued to the buyer.

• 'Registration Date' (non-mandatory) - The date that the issuance was registered.

• 'Quantity' (mandatory) - How many shares were issued to the buyer.

• 'Currency For The Transaction' (mandatory) - The currency used to buy the shares. Capdesk will initially assume the same currency as the share class. If currency for the issuance differs to this, simply untick 'Same currency as the share class' and choose the correct currency from the drop down list.

• 'Price Per Share' (mandatory) - The price paid for one share (you can calculate from the total cost paid by dividing by the share quantity).

• You can also add notes and comments, mark as SEIS/EIS transaction and upload documents (certificate, investment agreement, etc.). Then “Save as Draft”.

Please note that if the transaction is in draft, the stakeholder will not be notified of holdings until you “Go Live” or publish the transaction.

If you have many issuances to add to Capdesk, it may be easier to do this by importing the data. You can read more about how to prepare and import the data (for share issuance only) If you want to include share transfers in the import, then you can find more information on the mentioned link. 

 

Editing the share issuance / transaction:

• Draft: You can modify this. Update the information accordingly and save.

• Published: You can't modify this. You will need to revoke the issuance and issue the shares again. Then click on the action button (far right with the 3 dots) -> Revoke -> add a note for the revocation.
• Once revoked, then issue the shares again.