Exercising Grants (Via Import File)

You can use the import file to reflect grant exercises in bulk when you have multiple grants. 

For the purpose of this support article, we will use Option Grants as an example. But bear in mind that this is also valid for other types of awards (e.g. warrants, restricted stock units, phantom shares).

To record offline exercises via import file, it is necessary to obtain the ID of the grants you want to reflect the exercises transactions for. 

1. Go to Equity Awards > Options > Grants.

2. Find the relevant option grant > View.

3. Find the ID number on the right-hand drawer.

4. Alternatively, you can download the Grant overview report for a list of all grant IDs currently on to Options > Reports.

5. Click Option grant overview.

6. Open the spreadsheet and check column Grant ID.

7. Go to Grants > Import offline grants.

8. Expand the collapsible menu Download import file template and download the Advanced granting template.

9. To reflect cancellations, fill in the mandatory fields:

• Grant ID - the ID of the grant that you are amending
• Date - the date of the exercise transaction
• Registered - the date of the exercise registration (this is usually the same as the date of the exercise)
• Quantity - the number of options you wish to exercise
• Reason - you will need to add ''exercise'' to name the transaction

10. Return to the Import data page and click Upload.

11. The uploaded file can be edited or removed, otherwise, click Import data.

12. The platform will process the data in the file. Click Publish to publish the transactions or Review Imported Data to review them.

Please note, if you wish to use the import file to bulk exercise grants on Capdesk, this will only be possible for offline exercises (when the signing process has taken place outside Capdesk). You can also bulk exercise grants online.